Terms & Conditions

ADELAAR is available for individual or group bookings within the Indonesian archipelago from Bali eastward to Alor. We accept bookings for full boat charters for any of our Komodo or Alor itineraries, as well as any special private itinerary. The following outlines our booking, payment and cancellation policies.

Itinerary changes

Adelaar reserves the right to change the itinerary during a trip for any reason it deems necessary (i.e. due to sea and weather conditions, harbor closures, or in the event that the captain feels the safety of the ship and/or the guests are in jeopardy). In the unlikely event of an unexpected change of embarkation or disembarkation harbor, Adelaar will provide assistance with logistics to assure that guests are routed to the original point, but will not cover any associated costs.

Reservations & Payments

Individual cabin space, as well as full boat private charters can be booked, either through your travel agent or direct with us, by email. Once we have confirmed your booking, you will be required to fill out our passenger information sheet, and send us a copy of your passport and your diving insurance. This passport copy is a mandatory requirement from the Indonesian Harbor Authorities for our harbor clearance.

A deposit of EUR 500 per person must be paid to secure a booking. A deposit of EUR 4000 is due to secure a full boat private charter. This deposit is not refundable in the event of a later cancellation.

The full balance is due 60 days prior to departure. If the reservation  is made less than 60 days prior to departure, the full payment will be due immediately. For full boat private charters, the full balance is due 90 days prior to departure.

Cancellations

All cancellations must be made by phone or e-mail. The date that ADELAAR receives the cancellation of the booking will be the date used to determine the cancellation penalty.

Cancellation penalties for individual bookings

  • With any cancellation the deposit is forfeited.
  • Cancellation less than 60 days prior to departure: you are responsible for 100% of the individual cruise price. Therefore no refund is foreseen.

Cancellation penalties for full boat private charters

  • With any cancellation the deposit is forfeited.
  • Cancellations less than 90 days prior to departure: you are responsible for 100% of the group charter price. Therefore no refund is foreseen.

A passenger who has booked into an Adelaar trip, and who wishes to cancel, has the option to substitute another person (not already scheduled on the trip) into his space to avoid the cancellation penalty. Passenger substitution will be allowed up to five days prior to departure.

ADELAAR will not refund any money to passengers who fail to show for boarding on the trip departure date, whether this is due to missed airline connections or from the lack of proper paperwork required to enter the country, or any other reason. If an airline connection is missed, ADELAAR will make all efforts to arrange that the passenger can join the ADELAAR at some point in the itinerary. However, the cost to do so (airfare, small boat transport to ADELAAR, or any other cost involved) is solely the responsibility of the client.

If the customer interrupts or cuts short a trip for any reason, ADELAAR is not liable to refund any money to the customer. In cases of emergency such as personal illness or accident, ADELAAR will assist in all necessary arrangements for the passenger’s return travel. However, the cost of this is to be borne solely by the passenger.

For these reasons we strongly recommend the purchase of trip interruption insurance and/or trip cancellation insurance.

Additional conditions for group bookings with a custom itinerary

Group bookings that deviate from our published cruise itinerary or to another destination, will be subject to the following additional terms and conditions:

  • A repositioning fee & extra harbor costs will be added to the total cost of the cruise depending on embarkation and disembarkation ports.

Cruise price includes

  • All accommodation onboard the vessel
  • Harbor Fees (Komodo & Alor cruises only, extra harbor fees can be added for custom itineraries)
  • All meals and snacks, soft drinks, juices, coffee, tea and drinking water
  • Tanks, weights, and weight belts
  • Use of kayaks, stand up paddles and all facilities onboard
  • Internet connection within a limit
  • Experienced Divemaster

Cruise price does not include

  • Transfers to and from the harbor, except as specified in the itinerary as included
  • Komodo National Park fees, Moyo & Satonda Reserve fees
  • Rental equipment
  • Beer or alcoholic beverages

Changes to rates

In case of substantial increase of fuel & harbor costs as well as currency fluctuations, Adelaar reserves the right to increase the price up until 61 days prior to departure.

Trip Cancellation by ADELAAR

Cancellations due to Customer:

ADELAAR reserves the right to cancel a booking if actions on the customer’s part give justifiable cause to do so. In such instance ADELAAR will refund any payments already made. ADELAAR will not be liable for any other costs the client might have in conjunction with this booking.

Cancellations due to Force Majeure and unpredictable acts of man:

ADELAAR reserves the right to cancel a trip for reasons of Force Majeure (i.e. natural disasters, epidemics etc.) or unpredictable acts of man (i.e. war, riots, strikes etc.). In the event of this happening ADELAAR will contact the client as soon as a decision has been made to cancel the departure.

Trip cancellation by Adelaar for other reasons:

ADELAAR reserves the right to cancel a trip for other reasons that are unpredictable and beyond our control. In this circumstance we will inform the customer at the earliest possible date, and a full refund will be issued. In the event of a cancellation, ADELAAR will assist in trying to locate a suitable replacement vessel. Should the trip have to be cancelled, ADELAAR will not be held responsible for any related costs (i.e. flights, hotels, or any other such costs) the client might have in conjunction with this trip.

Lastly, ADELAAR does not offer refunds in the event of personal injury, airplane delay, mechanical breakdowns, weather, sickness, strikes, war, criminal acts, quarantine, acts of god, or if another guest requires immediate evacuation and the vessel must return to port, or any other event beyond its actual control.

Guests are strongly advised to have valid dive medical, travel- and cancellation insurances.

Damages resulting from personal injury, illness or death

ADELAAR is not responsible for any compensation for any damage that results from illness, personal injuries or death which may be sustained while on any portion of the trip, whether this is due to the ownership, maintenance, use, operation or control of any vehicle (aircraft, automobile, bicycle, boat, or any other conveyance used in carrying out these trips).

ADELAAR assumes no liability for any damage whatsoever, caused by failure or delay, irregularities, acts or omissions that have been provided by owners, operators or public carriers, even if the service was for and on behalf of ADELAAR

ADELAAR shall not be held responsible for any injury to person (whether or not resulting in death) arising out of any act of war, insurrection, revolt or other civil uprising or military action occurring in the countries of origin, destination or passage.

In the case of a medical problem or injury occurring during the trip, either on board or on shore, which results in costs for medical care, evacuation or repatriation, the responsibility for payment of these costs belongs solely to the passenger.

Certification & Disabilities

Upon boarding all divers are required to show proof of dive certification, medical diving insurance such as DAN or equivalent and recent medical statement assuring that they are fit for diving for ongoing medical conditions (< 1 year).

All divers must complete a liability release waiver prior to diving.

Upon payment of the deposit as a diver, the client certifies that he/she does not have a mental or physical disability that would make him/her unable to safely take part in the dive program during the trip.

Upon payment of the deposit, the client also certifies that he/she has the diving experience to take part in the dive program and agrees to follow the instructions of the dive guide/instructor during the trip.

Loss or damage to personal belongings

ADELAAR is not responsible for any loss or damage to a guest’s personal belongings while on any portion of the trip.